Maca Board Meeting Minutes

10-17-02

Kennedy Senior Center, Natick, Mass

Minutes Prepared by Mark Kaprielian, Clerk

Scheduled:   7:30 PM

Opened:   7:35 PM

Closed: 9:xx PM

  

Board Members

 

Arrive   

Depart

Guests Present

Pres

Harvey Reed

Present

7:30

 

7:50  Ken Belt

V.P.

Steve Frymer

Present

7:29

 

 

Treas.

Bob Messenger

Present

7:28

 

 

Clerk

Mark Kaprielian

Present

7:05

 

 

 

Stephen Dann

Present

7:37

 

 

 

Frank Del Bonis

Absent

 

 

 

 

Larry Eldridge

Present

8:59

 

 

 

Tony Gavelis

Present

7:16

9:00

 

 

Gus Gosselin

Present

7:23

 

 

 

Robert King

Present

7:52

 

 

 

Peter Lee

Present

8:55

 

 

 

Tim Oliveri

Present

7:14

 

 

 

Maryann Reilly

Present

7:05

10:00

 

 

 

 

 

 

 

 

 

 

 

 

 

   Note:  All vote tallies are shown as   For – Against – Abstention, e.g.  5 – 2 – 1

 

Table of Contents

I.     Meeting Called to Order............ 3

A.       Introductory Remarks – Harvey Reed 3

B.       Introduction of Guests – Harvey Reed 3

C.     Review of Agenda – Harvey Reed 3

D.    Approval of Minutes – Harvey Reed 3

E.       Treasurer’s Report – Bob Messenger.. 3

II.          Reports           3

A.    Archivist – Mark Kaprielian.... 3

B.     Budget Coordinator – Bob Messenger.. 3

C.     Archivist – Mark Kaprielian.... 3

D.    Club Coordinator – Robert King. 3

E.     Data Processing Coordinator – Mark Kaprielian.... 3

F.     LMCF Coordinator – Gus Gosselin 3

G.       Membership Coordinator – Gus Gosselin 3

H.       Parliamentarian – Mark Kaprielian.... 4

I.     Prison Chess Coordinator – Steve Frymer 4

J.     Promotion Coordinator – Frank Del Bonis............ 4

K.       Publications Coordinator – Robert King 4

L.       Scholastic Coordinator – Tony Gavelis 4

M.    Volunteer Coordinator – Harvey Reed 4

N.    Web Master – Mark Kaprielian.... 4

III.          Committee Reports 4

A.    Budget Committee – Bob Messenger.. 4

B.       Investment Committee – (not filled).... 4

C.     Bylaws Committee – Mark Kaprielian.... 4

IV.      Topics for Discussion and possible Action.......... 4

A.    Chess Horizons Rethink – Tony Gavelis          4

V.       Other Topics that may arise during the meeting........ 5

A.    ??......... 5

B.       Adjournment    5

 

I.        Meeting Called to Order

A.      Introductory Remarks – Harvey Reed

The President

B.      Introduction of Guests – Harvey Reed

All present introduced them selves.

C.      Review of Agenda – Harvey Reed

No items were added to the agenda.

D.      Approval of Minutes – Harvey Reed

 

Motion_2002-10-01

Kaprielian, Gavelis 2nd

To approve the Minutes of the 09-18-02 meeting as recorded

Passed:  8 – 0 - 1

E.      Treasurer’s Report – Bob Messenger

The Treasurer handed out copies of his monthly report and reviewed the past months activities.  Copies of the information will be posted on the web site.

II.      Reports

A.      Archivist – Mark Kaprielian

The Archivist had nothing to report

B.      Budget Coordinator – Bob Messenger

The Budget Coordinator had nothing to report

C.      Club Coordinator – Robert King

The Club Coordinator had nothing to report.

D.      Data Processing Coordinator – Mark Kaprielian

The Data Processing Coordinator reported that the Fall Foliage updates to membership had all been processed within five days of the event.

105 records were updated in the membership database.

Of those, 37 were renewals as part of the updated info.

Updated or new emails totaled   24

This makes our News list 820 with probably about 20 or so bad addresses.

E.      LMCF Coordinator – Gus Gosselin

The LMCF Coordinator reported that the latest activities of the fund have been posted to the web site.

F.      Membership Coordinator – Gus Gosselin

The Membership Coordinator reported the following:

·         Total members received 32.

·         19 in state and 13 out of state.

·         21 Adults and 11 Juniors

·         21 New and 11 Renewed

G.     Parliamentarian – Mark Kaprielian

The Archivist had nothing to report.

H.      Prison Chess Coordinator – Steve Frymer

The Prison Chess Coordinator had nothing to report.

I.        Promotion Coordinator – Frank Del Bonis

The Promotion Coordinator had nothing to report.

J.       Publications Coordinator – Robert King

The Publications Coordinator went to TCI in Seekonk.  The deal is still available.  He spoke with Keith Scott.

Last year promotion of the magazine was done in the RI area.  He feels that we can probably get many more members if they become aware of the magazine.  RI has the largest out of state number of members.  By connecting with the New England players more, we may be able to get more New England members.  This could be done by providing something like a RI page.

K.      Scholastic Coordinator – Tony Gavelis

The Scholastic Coordinator report was submitted prior to the meeting and posted to the web site.  An update given at the meeting was that all the sites except for the team have been confirmed.

L.      Tournament Coordinator

M.     Volunteer Coordinator – Harvey Reed

The Volunteer Coordinator report was submitted prior to the meeting and posted to the web site.

N.      Web Master – Mark Kaprielian

The Web Master had nothing to report.

III.    Committee Reports

A.      Budget Committee – Bob Messenger

The Budget Committee Chairman had nothing to report

B.      Investment Committee – Gus Gosselin

The Investment Committee Chairman had nothing to report

C.      Bylaws Committee – Mark Kaprielian

The Bylaws Committee Chairman had nothing to report

IV.    Topics for Discussion and possible Action

A.      Chess Horizons and MACA Vision Rethink – All

After a good deal of discussion on alternative ways to reduce the costs of CH occurred via email, the discussion was again picked up at this meeting.

Harvey Reed in his Presidents message posed three questions as a starting point for discussion.

1.                   First draft of ideas reached this list of items.

a)                   Priorities

(1)                 Tournaments (state championships)
(a)               Adult
(b)               Scholastic
(2)                 Organ
(a)               Chess Horizons
(3)                 Charitable Outreach
(a)               Player Fund
(b)               School support

Vision

Promote and encourage and perpetuate chess in MA and provide and publicize opportunities to play chess and to fulfill USCF obligations as a state Affiliate.

 

2.                   Core Vision Makes Money

a)                   Adult Tournaments

b)                   Scholastic Tournaments

c)                   LMCF

d)                   Prison

3.                   Core Vision not making money

a)                   Chess Horizons

b)                   Player Fund

c)                   School Vision

d)                   Promotion

e)                   Newbie discount

f)                     Free or subsidized USCF memberships

g)                   Free or subsidized Club memberships

h)                   Free or subsidized Maca memberships

i)                     Free Issues of Chess Horizons

j)                     Free Lessons / Lectures to general public

k)                   Instruction to Adults new to rated chess

l)                     Radio promoting Chess

m)                 Newspapers promoting Chess

n)                   Local Cable Presence

4.                   Off-Vision Makes Money

a)                   Merchandise

b)                   Fundraising

5.                   Off-Vision not making money

6.                   Finances

a)                   Member Dues income 6K

b)                   Dividends 13K

c)                   Interest $150

d)                   Projected Ad Revenue 2.5K as a safe number

e)                   $250 Magazine sales

f)                     CH cost 14K

g)                    

Motion_2002-09-01

Messenger, Oliveri  2nd

Move that the publications coordinator investigate four alternative budget/production formats, namely 10 K per annum with a four and with a six issue run and 7.5K per annum with a four and six issue.

Passed:  5 –2 – 1

…

…

V.      Other Topics that may arise during the meeting

A.      Request for a teacher

Mark Kaprielian who is also the President of the MCC reported that request for a teacher at $25 came into the MCC Info email address.   Copies of the request were distributed to the members of the Board.

B.      Meeting Date

Motion_2002-10-02

Reed, Lee  2nd

To Move the next meeting to the 2nd Thursdays of next month.

 Passed:  8 – 0 - 0      

C.      Adjournment

Motion_2002-10-03

Kaprielian, Messenger  2nd

To Adjourn.

 Passed:  4 – 0 - 0