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When should we expect to see the ballots? When should we send them back?
Registered online voters will receive an email link to their online ballot on April 29.
Registered paper-ballot voters will receive a ballot in the last few days of April, together with printed candidate statements and a stamped envelope for submitting the ballot. Paper ballots must be received by Friday, May 26, 2023 or brought in person to the Massachusetts Open by noon on May 27.
These dates assume that the Annual Meeting will take place on May 29. Under the MACA By-Laws, if the date of the Annual Meeting is changed, the election dates will also change.
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How will the online ballots be distributed?
Registered online voters will receive an email invitation from electionrunner.com on April 29. This email will contain a link taking you directly to the voting site to fill out your ballot; alternatively, navigate to electionrunner.com and enter the personal voter key and password provided in the email invitation. The online ballot will contain a link to the candidate statements, which are at http://www.masschess.org/about/chess_news.aspx#2341 Online ballots must be submitted by the end of the day on Friday, May 26.
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Who will be tallying the votes?
The Elections Commission will tally the paper ballots. The ballots will be examined to ensure validity (for example, no more than 8 directors voted for). The online ballots will be tallied by ElectionRunner.com and reviewed by the Elections Commission. The ballots will be anonymous; there will be no voter identification associated with any ballot.
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Are ballots anonymous?
Yes. Both paper ballots and online ballots are anonymous. At no point of online ballot review will the Elections Commission or any other persons be able to determine the voter who has cast any completed ballot.
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Are junior members eligible to vote?
Yes. Junior members are eligible to vote.
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When will results be announced?
Results will be made public at the Massachusetts Open during Memorial Day weekend, and posted in the Chess News section of the masschess.org website.
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How do I register to vote?
To register for an online ballot, email election@masschess.org with full name and unique email address by February 28, 2023.
To register for a paper ballot, send a letter to Bob Messenger at 4 Hamlett Dr. #12, Nashua, NH 03062, postmarked no later than February 22. You can email election@masschess.org to confirm that your registration request has been received.
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If I registered last year, do I have to register again this year?
No. If you registered for either an online or paper ballot in past years and are still a MACA member, you do not need to register again unless your address has changed. If your mailing address or e-mail address (whichever applies) has changed, please be sure to let the Elections Commission know via election@masschess.org well before ballots are distributed. New members who joined MACA after March 2022 will need to register to vote in this election. Once registered, you will remain registered for future elections as long as you remain a MACA member.
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How can I nominate a candidate for officer or director?
Members may stand for election for President, Vice President, Treasurer or Clerk, or one of the eight Director positions. The submission deadline for nominations is February 15, 2023. In order to be eligible to run, memberships must be valid through the end of the upcoming term (June 2024).
For more information, see the MACA bylaws (http://www.masschess.org/about/MACA-Bylaws-2018.aspx).
You may e-mail nominations and questions to director6@masschess.org. When submitting nominations on behalf of another person, please confirm that you have communicated with the candidate and they are willing to appear on the ballot. If possible, include contact information for the candidate, preferably an email address.
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